Begin by listing all subcontractors involved in the job. There are always many in a construction project. Once you have the list, reach out to them and ask how much time it’ll take to procure materials. Once you have that information, ask how long their part of the project is estimated to take. This is key for sound time estimation on your part.
You’ll also need to speak with the local code office and get a list of requirements and what inspections will be needed throughout the build. Code restrictions vary depending on the type of construction and materials you’ll be using, so you’ll need to do the research to make sure your project is compliant.
When it comes to budgeting your project, you’ll need to go through the process with your band and determine when they’ll release funds. You’ll need a steady influx of cash to keep the project moving forward, so before it starts, it’s key to have an understanding of your band and its process about disbursing money. Talking to the bank before scheduling gives them a big-picture view of the project and your valuable insight into how to schedule.
Figure out a project management tool that will suit your needs. There are templates that can help you get started if you don’t want to build your plan and schedule from scratch. being an online project management software recommends a cloud-based tool. But we’ll get to those benefits in full later.
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You have context and tools, but now you need to step up to the project and break it down into the steps that will lead it from plan to completion. These are the tasks. You can’t have an accurate schedule until you have a thorough listing of every task that must take place to end with a successful construction.
You can use a work breakdown structure (WBS) to get a handle on the size and scope of your project. You can think of this tool as a way to visualize your deliverables by starting with whatever you’re going to construct and then breaking it down level by level until you’re at the most basic parts.
At this point it doesn’t hurt to gather the team and whatever subcontractors you’re going to employ and pick their brains. Remember, the more thorough your task list, the more accurate your schedule. Tasks are what can derail a project, so keep your mind on the scope. And don’t forget that some tasks are dependent on others, so you’ll want to link those.
Once you have your task list as complete as possible, you’ll next need to put those tasks in order. The WBS can help with this, as it takes a complex project and boils it down to the essential parts and when they need to be worked on. You can use Gantt chart software to spread these tasks over a project timeline. We’ll get into more detail on that in a bit.
Tasks are small, which is good. You need to breakdown larger jobs into manageable smaller pieces. But it also helps to break up the whole project into larger phases or milestones. A milestone is a point in the project that marks the end of some large phase, say cementing the foundation or adding electrical.
Now take each of the tasks and give them a start and finish date, which will create a bar chart on the Gantt that represents the duration of the task. These determinations must be realistic. Construction is impacted by climate and weather forecasts are only so accurate, especially long-term. Therefore, look at historical data about the weather to get an estimation of how the climate might impact the work.
Outside of those issues, there is working with subcontractors and suppliers. The specifics will be outlined in your contract, but more often than not those dates are subject to change. It’s best for your schedule to have the wiggle room to accommodate fluctuations.
With Dewson Group LLC It’s important to make the schedule realistic. You might want it done at a certain date, but to achieve that goal, you have to cut corners and sacrifice quality. This is not possible in construction. The repercussions are too serious. So, be honest with yourself and give everything enough time in your schedule to be completed correctly.
You should have already made estimations on the length of work from your teams and have a detailed profile of their skills and experience to assign them appropriately. After allocating your resources, a project management tool like can send alerts when new tasks are assigned and deadlines are due.
Once you have the people assigned to the work, the schedule is ready to venture into the real world. Make sure that your resources are balanced. You don’t want to over-allocate one team while another is twiddling their thumbs.
This is a matter of time management. If you find that a daily update is taking you away from other project issues and responsibilities, then maybe you need to set aside time each week to respond to the changes you’ve noted daily and applied them to the schedule. It’s up to you, but monitoring and adjusting your schedule as on- and off-site issues arise is perhaps the most important aspect of keeping your project on schedule.
Therefore, you’ll need to look over the schedule throughout all phases of the project to make sure your actual progress is in line with your plan. Look at your schedule daily and depending on your time, update frequently.